You’ll require an efficient document management system if your organization or business has to store, manage and handle huge amounts of information. The ideal software for managing documents is secure, user-friendly, and is compatible with other platforms to streamline workflows, increased productivity, and ensured compliance.
Unify your content in one place online. Organise your files in folders, categories and tags that make sense for your business. Users can easily find what they are looking for without having to navigate through folders or remember names of files. Document versioning saves every edit and restore, so teams will always know the changes made and when.
Secure access to documents that are critical is limited to authorized users. A well-designed document management system provides granular permission settings that allow you to restrict access at the level of files for both external and internal parties. This helps you avoid costly mistakes, and improves overall document integrity.
Choose the DMS which is compatible with the most popular file formats used by your team. This will minimize file size and processing time, which decreases storage costs. Additionally, choose an option that supports document compression, which can dramatically reduce the amount of storage space needed to store large files.
Consider your current and future requirements for document storage. Select an option that can meet your needs without performance issues or over-subscription fees. Derrick Hathaway, VEM Medical says they selected an option for managing files software that provided cloud storage that could scale to meet future document storage needs. It also provides various options for document storage, like converting files to smaller sizes of files, and compressing PDFs in order to reduce the size of documents.